Annual conference sessions are yearly gatherings, typically held in late spring or early summer, of United Methodist charges within a specific region. Each charge sends its appointed clergy and a lay delegate for each clergy member. For first-time lay delegates, these sessions can be both exciting and overwhelming. Here's what you should know before attending.
Annual conference Is holy conferencing
The tradition of annual conferences dates back to the early days of Methodism under John Wesley. While these sessions are a time to make business and financial decisions that impact local congregations, they are also deeply spiritual events filled with worship, discernment and fellowship.
Delegates are expected to embody the spirit of holy conferencing — engaging one another as siblings in Christ, listening deeply and discerning where God may be leading the church.
In addition to voting on resolutions and receiving reports from various ministries, delegates will attend daily worship, participate in Bible studies and witness sacred moments such as the ordination of new elders and deacons. Conferences may also schedule time for prayer, celebrations, mourning or reflection.
Plan ahead for the conference
Lay delegates should arrive prepared and informed. Before attending, review Chapter Four, Section IX of the Book of Discipline of The United Methodist Church and the Guidelines for Leading Your Congregation, 2025–2028: Lay Leader/Lay Member. Familiarizing yourself with Robert’s Rules of Order will also be helpful for understanding the parliamentary procedures used during the sessions.
Many conferences offer preconference events or training sessions for lay delegates. If this is your first time attending, prioritize participating in these opportunities. Conferences typically post a schedule, list of resolutions and other resources online ahead of the session. Be sure to download and study these materials. Some conferences may also offer a mobile app with access to documents, real-time updates and notifications.
Another valuable resource is your pastor. Since all clergy attend annual conference, your pastor can offer insights and guidance to help you better understand your role and make the most of the experience.
Annual conference Is a time for fellowship
Although business and planning are central to the conference, fellowship is equally important. The event provides a rare opportunity for laity from different congregations and districts to connect. First-time delegates should take time to meet others, build relationships and explore opportunities for collaboration in ministry. Inviting fellow delegates to lunch or dinner outside the conference is a great way to build new relationships. Delegates should exchange contact information to keep in-touch after the conference ends.
Attend the laity session
Every annual conference includes dedicated sessions for clergy and laity. All lay delegates should attend the laity session, which will cover essential information, provide training and may include time for questions or dialogue.
If the conference is electing delegates for upcoming General or Jurisdictional Conferences, the laity session may also provide details on the voting process and offer a chance to hear from declared candidates.
Submit an annual conference report
Lay delegates are expected to report back to their church council and other relevant committees soon after the session ends. Reports may be delivered in person, submitted in writing or published in the church newsletter, website or email updates.
A thorough report should include:
- Resolutions that were discussed and passed
- Any new ministries or initiatives introduced
- Names of elected delegates to General and Jurisdictional Conferences (if applicable)
- Candidates nominated for the episcopacy (if applicable)
- Changes to the status of elders or candidates appointed to the delegate’s congregation (if applicable)
- Key takeaways, reflections or moments of inspiration